Event Rules
Event description and character
Transylvania Trail is a bikepacking event owned and organized by Rotas Digital S.R.L., a private legal entity established in Romania (hereinafter the “Organizer”).
Transylvania Trail is NOT a race or an organized sports event. It is a self-supported bikepacking adventure that takes place on public roads, secondary and gravel roads, forest tracks, and cycling trails in the Transylvania region, Romania.
Transylvania Trail is NOT an organized event in the traditional sense. There is no timing, no classification, no podium, and no competitive elements. Participants ride at their own pace, according to their own schedule, and are entirely responsible for their own journey and safety.
The Organizer is NOT a professional sports event organizer, but acts solely for recreational purposes; participation in the ride is voluntary. Transylvania Trail is to be understood as a gathering of cycling and cycle touring enthusiasts on a personal trip.
Start dates: June 4 and 5, 2026, with a collective departure from Sibiu, Romania. The exact location will be communicated to registered participants.
The route: Approximately 520 km in length with almost 7,200 meters of elevation gain.
Registration and eligibility
Registration is completed online through the Transylvania Trail website.
The period during which registrations are open will be displayed on the Transylvania Trail website.
Registration fees:
- Standard package (€100): Includes the GPX track, under helmet cap, stickers, banner, and other giveaways.
- Plus package (€150): Includes everything from the Standard package plus the exclusive Transylvania Trail 2026 jersey.
Registration is valid only after payment confirmation.
Participants must be at least 18 years of age on the date of registration.
Self-responsibility declaration
All participants must sign a Self-Responsibility Declaration as part of the registration process.
By signing this declaration, they confirm that:
- They are medically fit to participate in multi-day endurance cycling activities.
- They understand the nature of the event and the difficulty of the route (gravel roads, narrow trails, hills and elevation gain, remote areas, steep sections, variable weather, domestic and wild animals, road traffic).
- They assume full responsibility for their own safety.
- They will not hold the Organizer liable for any incident, accident, injury, health issue, theft or loss, or any other harm that may occur during or after the event.
- They have read, understood, and will comply with the event rules and applicable Romanian legislation.
Route and navigation
The Organizer provides an official route in .gpx format. The Organizer reserves the right to modify the route up to 7 days before the start date.
The route crosses public roads, gravel and forest roads, narrow trails, and steep sections. The entire route is open to regular traffic, and participants must share the road with other users, vehicles, and animals.
There are no signs, markings, or course marshals along the route. The .gpx track is the only official reference for navigation.
Participants must have a GPS device or smartphone with GPS navigation capability to follow the route.
The Organizer reserves the right to modify the route at any time, before or during the event, for safety, legal, or logistical reasons. The .gpx track will be updated accordingly and provided to participants.
Participants are free to deviate from the provided route for safety reasons (road works, dangerous conditions, closed sections) and must rejoin the route as soon as it is safe to do so.
Self-supported nature (unsupported)
Transylvania Trail is a self-supported event (unsupported). Participants must be autonomous in all aspects of their journey:
- Navigation: Use your own GPS device and orientation and map-reading skills.
- Food and water: Source your own supplies from shops, restaurants, or water sources along the route.
- Accommodation: Book your own accommodation (hotels, guesthouses, camping, bivouacking).
- Technical support: Carry your own tools and spare parts; perform your own repairs.
- Medical assistance: There is no medical team or first-aid service provided by the organizer.
Mandatory and recommended equipment
For safety and navigation, each participant must carry the following equipment for the entire duration of the journey:
- Certified bicycle helmet (must be worn while riding).
- GPS device or smartphone with GPS navigation (with GPX track loaded).
- Mobile phone and charger/power bank.
- Front white light and rear red light (functional at all times; must be used in low visibility conditions and at night).
- First aid kit (basic personal medical supplies).
- Bicycle repair kit (including spare tubes, tire levers, multi-tool, pump or CO2 inflator).
- Passport or national identity card (valid travel document).
- Reflective elements (recommended for visibility).
- Whistle or bell (recommended for signaling).
- Rain jacket and warm clothing/layers (recommended for changeable hill/mountain weather).
- Pepper spray (recommended).
The Organizer reserves the right to check mandatory equipment at the start or along the route and may exclude participants who do not carry the required safety items.
Responsibilities and conduct
Each participant is responsible for:
- Their own safety at all times, including assessing weather conditions, terrain difficulty, fatigue, and personal health status.
- Compliance with Romanian traffic laws, including speed limits, right-of-way rules, signaling, and prohibitions.
- Respect for the environment: Follow “leave no trace” principles. Do not litter. Dispose of waste in appropriate containers. If camping outdoors, leave no trace of your presence.
- Respect for local communities and private property: Be courteous to locals, close gates, do not trespass on private land.
- Respect for other trail users: Share roads and trails with hikers, horse riders, vehicles, and animals.
- Behavior during and after the event: Participants must behave with respect and sportsmanship at all times. The Organizer reserves the right to exclude any participant whose behavior harms the image of the event or endangers others.
Participants must NOT:
- Ride under the influence of alcohol or drugs.
- Damage trails, vegetation, public or private property.
- Disturb wildlife or livestock.
No assistance
There is no medical service, first-aid team, or medical assistance provided by the organizer along the route.
There is no rescue service or search obligation. If you withdraw from the event or encounter an emergency, you are responsible for arranging your own transport, medical care, or rescue.
Participants are considered regular cyclists on a personal journey, with no additional rights or privileges beyond those of any other road user.
Insurance and liability
The Organizer does not provide insurance coverage for participants. Each participant is responsible for arranging their own insurance, health insurance, or third-party liability insurance to cover cycling activities in Romania.
The Organizer and its collaborators are released from all liability for any accidents, injuries, theft, loss of property, illness, or any other damage that may occur to participants before, during, or after the ride, or as a result of participation.
Participants assume all risks associated with participation, including but not limited to: accidents, falls, collisions, mechanical failures, getting lost, adverse weather conditions, encounters with domestic or wild animals, theft, illness, or fatigue.
Privacy and image rights
Participants grant the organizer (Transylvania Trail) the right to use photographs, video materials, and images of the participant taken during the event for promotional, advertising, and marketing purposes for future events, on all media channels (website, social media, print materials, video), for an indefinite period and without territorial limits, free of charge.
Participants consent to the use of their email address for marketing purposes by the organizer and event partners.
Personal data processing is governed by the Privacy Policy available on the website, in accordance with GDPR and Romanian data protection legislation.
Event cancellation or modification
The Organizer reserves the right to cancel, postpone, or modify the route or schedule at any time due to force majeure (natural disasters, pandemic, war, government intervention, extreme weather, or other causes beyond the Organizer’s control).
If the route is modified due to weather or safety conditions after the event has begun, no refunds will be offered.
Refunds and transfers
Withdrawal within 14 days (legal right):
- Participants have the right to withdraw from registration within 14 calendar days from the date of registration. To exercise this right, participants must notify the organizer in writing via email to info@transylvaniatrail.com, stating their decision to withdraw and providing their bank account details for the refund. The Organizer will refund 100% of the registration fee within 14 days of receiving the withdrawal notice. The Organizer will not be responsible for any transfer/collection fees and charges, which may affect the final amount of the refunded sums.
Participant-initiated withdrawal after 14 calendar days:
- More than 30 days before the event start date: Refund of 50% of the registration fee, upon written request sent to info@transylvaniatrail.com, together with bank account details.
- Less than 30 days before the event start date: No refund.
Transfer of registration: Participants who cannot attend may transfer their registration to another person who meets all eligibility requirements, without refund of the fee, provided they notify the organizer in writing at least 30 days before the event start date at info@transylvaniatrail.com, providing complete details of the person to whom the registration is being transferred. The new participant has the obligation to inform themselves regarding the conditions of participation mentioned in these Rules and in the Terms of Use, which will apply to them accordingly.
Event cancellation by organizer: In the event of cancellation due to force majeure (natural disaster, pandemic, war, government intervention, or similar causes beyond the Organizer’s control), and if the event cannot be rescheduled within the same calendar year, registration fees will not be refunded. However, participants may request to transfer their registration to the following year’s edition, subject to an administrative fee to cover insurance and processing costs (the amount will be communicated at the time of cancellation).
Event postponement or route modification: If the event date or route must be changed due to circumstances beyond the Organizer’s control, participants’ registrations will remain valid for the rescheduled event without additional cost. In this case, transfers to the following year are not permitted.
Acceptance of rules and right to exclusion
By registering for Transylvania Trail 2026, participants confirm that they have read, understood, and agree to comply with these Rules, the Terms of Use, the Privacy Policy, and all applicable Romanian laws. Failure to comply may result in exclusion from the event without refund of the fee.
Organizer's right to exclude
The Organizer reserves the right to refuse or cancel any registration, or to exclude any participant from the ride, at any time, if:
- The participant does not meet the eligibility requirements.
- The participant does not provide the necessary documentation (self-responsibility declaration, proof of payment).
- The participant’s behavior is deemed harmful to the image of the event, to the environment, or to others.
- The participant does not comply with these Rules or Romanian legislation.
In such cases, no refund of the registration fee will be provided.
The STORY Begins in 2026
The first edition of any adventure is special. It’s a blank map, a story waiting to be written. This is your chance to shape the spirit of the trail for all who follow.